Terms & Conditions

Participation & entry

Submitting a registration does not guarantee tournament, team, sponsor or vendor approval. Competitor and business applications are subject to organizer review, capacity, eligibility and event rules. Visitor QR passes are issued automatically under the current free-visitor template setting.

Registration accuracy

Provide accurate contact and participant information. If registering a team or family, the main contact must have permission to submit the other members' details. Do not register the same person or group multiple times to bypass limits.

Participant eligibility & minors

The Rapid Chess Tournament is an individual, FREE event open to all ages and nationalities, without a mandatory FIDE ID. Date of birth is required for age-group prize categories; gender and FIDE ID are optional. Up to 100 chess registrations can be held (pending and approved combined). The event uses a 7-round Swiss rapid system (10 minutes plus 2 seconds increment per move, from move 1). Chess tie-breaks are applied in this order: direct encounter, Buchholz Cut 1, Buchholz Cut 2, Sonneborn–Berger. Other sport categories, team sizes and match rules will be confirmed by the organizers. Children must be supervised by a responsible parent or guardian, and a guardian's permission may be required for minors.

Event dates and timing

Friday, 27 November includes the pop-up market from 3:00 PM and movie night. The Rapid Chess Tournament begins Saturday, 28 November at 4:00 PM and lasts approximately 3.5 hours. Basketball is scheduled for Saturday and Sunday, 28–29 November, 4:00–8:00 PM. Movie screening and other game times are to be confirmed. Organizers may revise activities, dates or availability for operational, safety or weather reasons.

Good conduct & safety

Participants and visitors must follow venue, event staff and match officials' instructions. Unsafe, threatening, discriminatory or disruptive conduct can result in refusal of entry or removal. Participants should use suitable sports equipment and follow applicable safety guidance.

Approval & QR passes

Competitor and sponsor/vendor registration submissions start as Pending Review. Only approved visitor registrations receive QR passes via email, subject to successful email delivery. A visitor QR pass is valid for the registered group once per selected date; it cannot be used on other event days. Competition and sponsor/vendor registrations receive confirmation emails without QR codes.

Sponsorship and vendor applications

Vendor or sponsor applicants should provide accurate business information, a valid trade license and an authorized signature. Fees displayed on this copy of the Brains & Hoops registration system are template rates only and must be confirmed for this event. Online payment is not taken on the website. An application or approval is not a receipt or a contractual guarantee of stall availability.

Data and communications

Personal details, chess birth dates, optional gender/FIDE IDs, team details, registration status and uploaded business documents are collected to administer applications, communicate decisions and manage event check-in. Registration emails may be sent to the contact address provided. Organizers should publish their final data retention and privacy policy before launch.

Event media

Event photography or filming may occur. If you have concerns about your appearance in event materials or the presence of a minor, speak to the organizer in advance.

Personal property and liability

Attendees should supervise their belongings and take reasonable care during sports and event activities. The event team may contact applicants about additional waivers or rules where required.

Contact

For questions about applications, safety, accessibility, or any of these conditions, contact info@brainshoops.1uno.ae.

Please contact the organizer with any questions before submitting an application.